The SovereignGPT Private AI Implementation Checklist: 90-Day Quick Reference

Overview

Timeline: 90 days from planning to production
Key Milestone: Sovereign operational in 72 hours (by Day 3 of Phase 2)
Success Metric: ROI achieved within 90 days

Phase 1: Requirements & Planning (Days 1-21)

Week 1: Discovery (Days 1-7)

• [ ] Identify 2-3 high-impact use cases
• Healthcare: Claims denial, prior authorization, medical coding
• Legal: Contract review, due diligence, legal research
• Government: Policy analysis, compliance monitoring

• Enterprise: Employee onboarding, benefits inquiries

• [ ] Assess shadow AI usage

• Survey employees about ChatGPT/Claude/Copilot usage
• Quantify data exposure risk

• Document productivity benefits to preserve

• [ ] Assemble core team

• Executive Sponsor
• Project Lead
• IT/Infrastructure Lead
• Security Lead
• Compliance/Legal Lead
• Department Champion

📋 Deliverable: Use case document, shadow AI report, stakeholder matrix
👥 Approval: Executive sponsor commitment and budget approval

Week 2: Security & Compliance (Days 8-14)

• [ ] Define compliance requirements
• HIPAA, FedRAMP, GDPR, SOC 2, or other applicable regulations
• Document specific requirements for your industry

• Schedule compliance officer review

• [ ] Create security architecture

• Data security requirements (encryption, retention, access)
• Network security requirements (VPN, firewall, isolation)
• Access control requirements (SSO, MFA, RBAC)
• Incident response procedures

📋 Deliverable: Compliance requirements doc, security architecture doc
👥 Approval: CISO sign-off on security architecture

Week 3: Technology & Architecture (Days 15-21)

• [ ] Select deployment model
• On-premise: Highest security, best for PHI/classified data
• Private cloud: Faster deployment, lower upfront cost

• Hybrid: Optimize cost vs. security

• [ ] Configure Sovereign capabilities

• Confirm pre-trained capabilities for your use case
• Define autonomy levels (full autonomy vs. recommendation vs. analysis only)

• Identify custom training needs

• [ ] Plan integrations

• Authentication (SSO, MFA)
• Document repositories (SharePoint, Drive, Confluence)
• Business applications (EHR, CRM, ERP, HRIS)
• Communication platforms (Slack, Teams)

📋 Deliverable: Deployment model selection, capability configuration, integration architecture
⚠️ Critical Decision: Deployment model selected and documented

Phase 2: Infrastructure & Security (Days 22-42)

Week 4: Infrastructure Deployment (Days 22-28)

On-Premise: - [ ] Procure and configure GPU servers - [ ] Configure network and storage - [ ] Set up backup systems

Private Cloud: - [ ] Create VPC/Virtual Network - [ ] Provision GPU instances - [ ] Configure cloud storage and monitoring

Both: - [ ] Validate infrastructure checklist - Compute, storage, network, backup, monitoring all operational

📋 Deliverable: Infrastructure deployment documentation

Week 4-5: Sovereign Installation (Days 26-28)

• [ ] Install Sovereign platform with FluxAI
• Deploy base platform
• Configure SSO/MFA integration
• Load AI models for your use case

• Configure logging and monitoring

• [ ] Validate installation

• Platform responds to test queries
• Authentication working
• Models performing as expected
• Monitoring operational

📋 Deliverable: Installation completion report
✓ MILESTONE: Sovereign operational (72 hours from this point)

Week 5: Security & Integration (Days 29-42)

• [ ] Security testing
• Penetration testing
• Vulnerability assessment
• Access control validation

• Data security verification

• [ ] Compliance validation

• HIPAA/FedRAMP/GDPR/SOC 2 requirements verified
• Audit trails tested

• Obtain compliance officer approval

• [ ] Integration testing

• Test all critical integrations
• End-to-end workflow testing
• Load testing
• Error handling validation

📋 Deliverable: Security test report, compliance validation report, integration test results
👥 Approval: Security and compliance sign-off to proceed with pilot
⚠️ Go/No-Go: All critical security findings must be resolved

Phase 3: Pilot Deployment (Days 43-63)

Week 7: Pilot Launch (Days 43-49)

• [ ] Select pilot group (15-50 users)
• Mix of enthusiasts and skeptics
• Representative of broader organization

• Clear use cases

• [ ] Conduct user training

• 60-minute interactive session
• Create quick-start guide and video tutorials

• Establish support channel

• [ ] Launch pilot (Day 49)

• Enable access for pilot group
• Send welcome email with resources
• Monitor closely

📋 Deliverable: Pilot participant list, training materials, launch communication

Week 8-9: Pilot Monitoring (Days 50-63)

• [ ] Monitor daily metrics
• Login rates (target: 80%+)
• Active usage (target: 60%+)
• System performance (target: 99.5% availability)

• Support tickets

• [ ] Collect feedback and refine

• Address common issues
• Update documentation
• Enhance capabilities based on feedback

• Optimize performance

• [ ] Evaluate pilot success (Day 63)

• ✓ 70%+ active engagement
• ✓ System availability >99%
• ✓ Positive user feedback
• ✓ Measurable productivity improvements
• ✓ No significant security/compliance issues

📋 Deliverable: Pilot results report with recommendation to proceed
👥 Approval: Executive sponsor approval for full rollout
⚠️ Go/No-Go: Proceed with full deployment or extend pilot?

Phase 4: Full Deployment (Days 64-84)

Week 10-11: Phased Rollout (Days 64-77)

• [ ] Wave 1: Early Adopters (Days 67-70) - 10-20% of users
• Tech-savvy champions
• Departments with clear use cases

• Monitor closely

• [ ] Wave 2: Main Deployment (Days 71-74) - 60-70% of users

• Most departments
• Stagger by department over 3-4 days

• Scale support resources

• [ ] Wave 3: Final Groups (Days 75-77) - 10-20% of users

• Change-resistant groups
• Provide extra support

For Each Wave: - Send announcement 3 days before - Enable access on launch day - Send welcome email with resources - Monitor adoption and issues - Gather feedback

📋 Deliverable: Wave deployment reports with metrics

Week 12: Optimization (Days 78-84)

• [ ] Optimize system performance
• Scale infrastructure for full load
• Optimize resource allocation

• Implement performance improvements

• [ ] Enhance user experience

• Streamline workflows
• Add requested features

• Improve documentation

• [ ] Accelerate adoption in low-usage areas

• Target departments < 50% adoption
• Conduct additional training

• Assign department champions

• [ ] Calculate ROI

• Time savings per user
• Cost savings realized
• Productivity improvements
• Document business impact

Full Deployment Success (Day 84): - [ ] 65%+ of employees logged in - [ ] 50%+ actively using - [ ] 99.5%+ system availability - [ ] 70%+ user satisfaction - [ ] Measurable productivity gains - [ ] Positive ROI demonstrated

📋 Deliverable: Full deployment report with ROI calculation

Phase 5: Governance & Scale (Days 85-90)

Week 13: Establish Governance (Days 85-90)

• [ ] Document policies
• Sovereign AI Usage Policy
• Acceptable use guidelines
• Security requirements
• Compliance procedures

• Roles and responsibilities

• [ ] Establish operational procedures

• Model management (updates, testing)
• Access management (provisioning, reviews, deprovisioning)
• Security monitoring (daily, weekly, monthly, quarterly)
• Compliance monitoring
• Change management
• Support operations (Tier 1/2/3)

• Incident response

• [ ] Set up ongoing optimization

• Monthly usage analysis
• Quarterly performance review
• Annual strategic review

📋 Deliverable: Policy documentation, operational procedures, governance framework
👥 Approval: Legal and executive approval of policies

Post-90 Days: Continuous Improvement

Month 4: Measurement & Analysis

• [ ] Comprehensive usage analysis
• [ ] Calculate final ROI
• [ ] User satisfaction survey
• [ ] Security posture review
• [ ] Identify expansion opportunities

Month 5: Expansion & Optimization

• [ ] Deploy additional capabilities
• [ ] Optimize infrastructure costs
• [ ] Enhance user experience
• [ ] Expand training program

Month 6: Scale & Sophistication

• [ ] Scale to enterprise-wide deployment
• [ ] Implement advanced features
• [ ] Build center of excellence
• [ ] Plan next phase

Quick Reference: Key Milestones

Critical Success Factors

• ✓ Executive Sponsorship - Active engagement throughout
• ✓ Clear Decision-Making - Designated owners, avoid analysis paralysis
• ✓ Focused Scope - Start with 2-3 use cases, expand after success
• ✓ Security First - Never compromise security validation
• ✓ User-Centric - Training, support, feedback are critical
• ✓ Measure Continuously - Track adoption, performance, ROI
• ✓ Systematic Execution - Follow phases, check off items, document learnings

Essential Metrics to Track

Adoption

• % users logged in
• % actively using (weekly)
• Average queries per user

Performance

• Response time (target: < 5 seconds)
• System availability (target: 99.5%+)
• Error rate (target: < 1%)

Business Impact

• Time saved per user per week
• Productivity improvement (%)
• Cost savings ($)
• ROI (%)

Security

• Security incidents (target: 0)
• Compliance violations (target: 0)
• Failed access attempts

Common Pitfalls to Avoid

• ⚠️ Analysis paralysis - Make decisions quickly with 80% confidence
• ⚠️ Perfectionism - Start narrow, iterate after deployment
• ⚠️ Inadequate security - Never compress security validation timeline
• ⚠️ Poor training - Mandatory training for all users
• ⚠️ No executive sponsor - Secure C-level champion before starting
• ⚠️ Ignoring change management - Dedicate resources to adoption
• ⚠️ Under-sizing infrastructure - Plan for 3x expected usage
• ⚠️ No governance plan - Define policies before launch

Ready to Deploy?

Pre-Launch Checklist

Technical: - [ ] Infrastructure stable - [ ] Sovereign operational - [ ] Integrations working - [ ] Security validated - [ ] Compliance met

User: - [ ] All users have access - [ ] Training completed - [ ] Documentation available - [ ] Support team ready

Operational: - [ ] Policies approved - [ ] Procedures documented - [ ] Governance established - [ ] Metrics being tracked

Business: - [ ] Executive sponsorship confirmed - [ ] ROI calculation complete - [ ] Stakeholders aligned - [ ] Risks mitigated

Contact & Support

Questions? - Email: [email protected] - Schedule consultation: fluxagents.ai/contact

Your 90-day deployment starts now.

The future of your organization is AI-powered. With Sovereign, that future starts in 72 hours.